With meeting settings in the Zoom web portal and the Zoom
application, securing your Zoom Meetings can start before your
event even begins.
PRO TIP: Turn on Your Waiting Room
One of the best ways to secure your meeting is to turn on Zoom’s Waiting Room feature. Some Zoom users, like those in
education, will have this feature turned on by default. This feature provides a virtual waiting room for your attendees and
allows you to admit individual meeting participants into your meeting at your discretion.
Turn on Your Waiting Room
Users can enable Waiting Room as a
default account setting, for individual
meetings, or as a meeting template.
Learn more about Waiting Rooms.
Customize the Experience
Once enabled, you can tailor your
Waiting Room title, logo, and
description, customizing what
participants see when they arrive.
Add Additional Helpful Info
The description on your Waiting Room
is a great place to add additional
information, meeting guidelines, or
rules for participants to follow.
View and Admit Participants
As meeting attendees arrive, Zoom
will notify you and provide you a list
of those in the meeting, and those still
in the waiting room, so you have total
control of who joins your meeting.
Message the Waiting Room
If you’re meeting with a smaller group
of attendees, one attendee at a time,
or your previous meeting is running
long, you can message everyone in the
waiting room and let them know.
Once you’ve admitted an attendee into
your meeting, you can easily push them
back to the Waiting Room or remove
them from the meeting all together,
and can even prevent their return.
Don’t Use Personal Meeting ID
for Public Meetings
Your Personal Meeting ID (PMI) is the default meeting
that launches when you start and ad hoc meeting. Your
PMI doesn’t change unless you change it yourself, which
makes it very useful if people need a way to reach you.
But for public meetings, you should always schedule new
meetings with randomly generated meeting IDs. That
way, only invited attendees will know how to join your
meeting. You can also turn off your PMI when starting an
instant meeting in your profile settings.
Require a Passcode to Join
You can take meeting security even further by requiring a
passcode to join your meetings. This feature can be applied
to both your Personal Meeting ID, so only those with the
passcode will be able to reach you, and to newly scheduled
meetings. To learn all the ways to add a passcode for your
meetings, please view this support article.
Only Allow Registered or
Domain Verified Users
Zoom can also give you peace of mind by letting you
know exactly who will be attending your meeting. When
scheduling a meeting, you can require attendees to register
with their e-mail, name, and custom questions. You can
even customize your registration page with a banner and
logo. By default, Zoom also restricts participants to those
who are logged into Zoom, and you can even restrict it to
Zoom users who’s email address uses a certain domain.
PRO TIP: Master the Security Menu
Zoom now puts all your essential security options in a single button, right in the in-meeting menu. Under this menu you’ll be able to lock your meeting and prevent any new participants from joining. You’ll also be able to enable Waiting Room to help manage new meeting participants and be able to control any sharing and chat permissions of individuals and all attendees.
Lock the Meeting
Once all your attendees have arrived,
you can easily lock your meeting from
the security menu, preventing any
additional attendees from joining
Enable Waiting Room
We’ve covered the Waiting Room in
great detail already, but what if you
forgot to activate it or want to turn it
on mid-meeting? Now you can!
In the following page, we’ll dive into
all the ways you can manage your
participants directly from the security
menu, giving you total control.
Control Screen Sharing
Allowing participants to screen share in a meeting can
be a great way to collaborate, but that can also leave you
open to unwanted interruptions during larger meetings.
Zoom gives you the ability to determine if you want
other participants in the meeting to be able to share
their screens, or if you want to be the only one with that
ability. You can easily toggle this feature on and off from
the screen sharing menu, as well as the security menu.
Disable Private Chat
In-meeting chat adds another dimension of collaboration
to your meetings, creating a place for questions to be
asked and fielded later, or for supplemental resources to
be posted. But sometimes chat can become distracting or
unproductive. In those cases, Zoom allows you to disable
and enable chat throughout your meeting.
Turn Off Annotation
Like screen sharing and in-meeting chat, annotation
can be a great tool when you need it, but it can also be
an opportunity for mischief when you don’t. To avoid
unwanted annotation, Zoom allows you as the meeting
host to remove all participants ability to annotate during a
screen share. You can disable this for the entire meeting, or just temporarily.
We’ve all been in meetings where somebody forgets to
mute, or their microphone picks up some background
noise that interrupts the meeting. Zoom allows you
to solve this problem with a simple button to mute all
participants. For an added layer of security, you can
also disable participant’s ability to unmute themselves.
When you’re ready to make the meeting interactive
again, you can simply hit the “Unmute All” button or allow
participants to unmute themselves.
Make Someone a Co-Host
All the features we’ve covered so far are only accessible to
meeting hosts, ensuring that hosts are the only ones with
total control over a meeting. But what if you need a helping
hand to manage all your participants? You can promote a
trusted meeting attendee to Co-Host, allowing them many
of the same privileges and control features available to the
meeting host themselves. To learn about the difference
between a host and co-host, view this support article.
If you follow all the best practices in this guide, you should
never find yourself in a meeting with an unwanted guest.
But if you do need to remove an attendee from the meeting
at any point, Zoom makes it easy to kick an unwanted
participant out of the meeting. For additional security, you
can also choose to not allow participants to rejoin once
they’ve been removed.